HR Associate

Job Description

Job Highlight

Important Considerations: These Terms of Reference are generic and indicative. Not all tasks listed may be required, and additional duties may be assigned as appropriate and consistent with the scope of services.

The focus of the HR Associate’s functions will vary based on the Unit’s needs, emphasizing either recruitment activities with secondary support to contract administration, or contract administration with secondary support to recruitment.

This recruitment aims to fill an ongoing, full-time position. Depending on actual needs, the hiring unit may decide to recruit endorsed qualified professionals for contracts with different working conditions (short/long term, part/full-time, retainer, regular or ongoing positions).

This position is Home Based, available only for locations in Africa or Asia.

The position is primarily home-based/remote. Depending on project needs, the consultant may be requested to work from the client’s premises or travel to designated locations on an ad hoc or flexible arrangement.

THIS IS A LOCAL POSITION FOR WHICH ONLY APPLICANTS WHO ARE NATIONALS OF COUNTRIES OF AFRICA OR ASIA OR APPLICANTS WHO POSSESS A VALID RESIDENCE AND WORK PERMIT IN COUNTRIES OF AFRICA AND ASIA ARE ELIGIBLE FOR CONSIDERATION

Role Purpose

Under the direct supervision of the functional supervisor and the overall direction of the HR Advisor, the HR Associate is responsible for administering and implementing services, plans, and processes covering the array of Human Resources Management service lines for optimal employee and talent management, i.e. recruitment, learning, performance management, transition, organizational development, and contract management. S/he serves as the first contact for clients in resolving questions on processes and procedures and provision of guidance and information related to HR initiatives and services.

Functions / Key Results Expected

1. Support to policy development and implementation
2. Advisory Services
3. Talent Acquisition and Administration
4. Knowledge Building and Knowledge Sharing

1. Support to policy development and implementation

• Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices.
• Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.
• Support the communication of HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.

2. Advisory Services

• Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Performance Management, Benefits and Entitlements consistent with UNOPS rules and procedures.
• Provide advice and guidance to personnel on administrative procedures, processes and practices.
• Act as liaison between unit and internal and external clients and provides proactive customer service to expedite completion of projects and provide information.
• As the first face of HR, ensure that new hires first impressions are positive and that they have all in-processing information completed.
• Advise hiring management and guide personnel on UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans.
• Provide advice to supervisors on good practices, policies and procedures in performance management, including managing of underperformance.
• Support the implementation of institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.

Skills

Contract Management, Human Resources Management, Recruitment, Microsoft Office.

Education Requirements

Required

• Completion of secondary education (High School Diploma or equivalent) with 6 years of relevant experience is required, OR
• A first-level university degree (e.g. Bachelor) preferably in Human Resources, Business Administration, Public Administration, or equivalent, with 2 years of relevant experience is required.

Experience Requirements

Required:

• Relevant experience is defined as experience in an international and/or national organization in providing HR advisory, recruitment, Payroll, Personnel Administration and/or HR-generalist services.
• Proficiency in computers and office software packages (MS Office) and experience in handling web-based management systems is required.

Desired:

• Some experience in UN system organizations is desirable
• Experience in use of HR information systems, Enterprise systems including OneUNOPS is desirable.
• Knowledge of UN policies, procedures and practices highly desirable

Language Requirements

• English, Fluent.
• French, Fluent.