Knowledge Management Assistant, Multiple positions-UNOPS
Job Description
Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer: https://bit.ly/3fpqivR
Duty station: Addis Ababa, Ethiopia.
- Provide administrative and logistical support during events, training, and missions.
- Ensure proper filing, storage, and retrieval of documents related to knowledge sharing and communications.
- Assist in organizing orientation sessions for newly deployed TAs and staff.
- Provide Administrative Support for the development and implementation of a Knowledge Management framework aligned with project objectives.
- Assist in organizing and documenting TAMU coordination meetings, learning events, and workshops.
- Assist in preparing meeting minutes, reports, and summaries and upload them to shared folders.
- Assist in maintaining and updating stakeholder contact databases for improved communication and collaboration.
- Provide administrative support in tracking and compiling knowledge products, reports, tools, and guidelines related to TA support.
- Assist technical assistants to organize and support capacity-building and knowledge sharing events and learning forums.
- Assist in maintaining and updating the TAMU shared drive or document management platform.
- Support in collecting photos, success stories, and basic content for social media and visibility materials.
- Assist in the organization of TAMU coordination events, including project board and technical working group meetings, review meetings, and dialogues.
- Assist in drafting and disseminating routine communication, memos, and updates to stakeholders.
Education
- Completion of Secondary education is required.
- A first-level university degree in Public Health, Knowledge Management, Information Science, Communication is desirable and may replace all the years of experience required
Experience
- At least 4 years (with a secondary school diploma) of experience in administrative support, event coordination, documentation, or knowledge management tasks is required.
- Experience in the health sector or development context is an advantage.
- Experience in preparing business correspondence and the use of Google Suite is highly desirable.
- Experience in the development sector, gender equality and gender mainstreaming is desirable.
- Experience in knowledge management and communication is preferable.
Skills
- Basic understanding of documentation and communication tools.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office Suite and information management tools.
- Excellent interpersonal, coordination, and organizational skills.
- Ability to manage multiple tasks under tight deadlines.
- Familiarity with health systems and development partner engagement is an asset.
Language
- Fluency in oral, reading and written English is required
- Knowledge of another UN official language is an asset
- Contract type: Local Individual Contractor Agreement (LICA)
- Contract level: LICA 4 (ICS 4)
- Contract duration: One year initially , renewable subject to satisfactory performance and funding availability.
For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
