Logistics Assistant – Retainer (UNOPS)

Administration, Logistics, Procurement
Ethiopia
September 20, 2024
Temporary Full Time
Urgent
Application deadline closed.

Job Description

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer: https://bit.ly/3fpqivR

Functional Responsibilities

The Logistics Assistant will be responsible for the below listed duties

  • Liaise with the Logistics Unit for purchase orders, shipping documentation, and waybills.
  • Receipt of goods and equipment on behalf of partners, inspection, and report preparation.
  • Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process.
  • Liaise with the Procurement and Logistics team to receive documents of the incoming shipments from freight forwarders.
  • Support in the organization of shipments, customs clearance arrangements, and preparation of documents for incoming shipments (received/sent).
  • Implement follow-up actions, address delays, and bring them to the attention of the supervisor.
  • Follow up on customs clearance for air, road, and sea shipments arriving in Ethiopia for different partners.
  • Liaise with respective partners/custom clearing agents to get clearance letters and approvals on time before the arrival of shipments in the country.
  • Ensure timely receipt of clearance letters from partners and delivery of goods.
  • Follow up on the transportation of goods from the airport and seaport to final destinations.
  • Carefully monitor the movement of equipment into and within the area of responsibility.
  • Maintain a log of all delivered cargo/shipments and support in developing a tracking system to assist the supervisor in following up on pending issues.
  • Ensure all damaged goods in transit are reported to the freight forwarder and project manager in a timely manner.
  • Assist with the preparation of reports, tables, and charts, etc.
  • Apply technical skills and knowledge in formatting and presentations, ensuring appropriate presentation style and accuracy of information.
  • Conduct routine follow-up actions on deliveries and the supply chain on behalf of the supervisor, and inform him/her of the status.
  • Prepare letters, memorandums, faxes, emails, etc.
  • Monitor progress and liaise with vendors during the entire procurement and supply chain cycle, including investigation and resolution of post-order problems and preparation of progress reports on procurement and supply chain matters.
  • Ensure Receiving and Inspection Reports (RIR) or relevant certificates are timely received once goods are delivered.

 

Education/Experience/Language requirements

Education

  • High school completion is required.
  • A Diploma or a first-level university degree (Bachelor’s) in Logistics, Procurement, Management, or administration is an asset and may substitute for some of the required work experience.

Experience

  • A minimum of four (4) years of experience  with high school completion, two (2) years  of experience
    with a diploma, and one (1) year experience with a bachelor’s degree, working in areas such as logistics, procurement administrative support, facilities management, or related fields is required.

Language

  • Fluency in written, spoken, and reading English is required.
  • Knowledge of another UN official language is an asset.

 

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA/ICS -4 Retainer
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance: One year initially, renewable subject to satisfactory performance and funding availability’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Application period: 20-Sep-2024 to 03-Oct-2024.

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