Programme Management – Senior Assistant, Multiple positions

Architecture, Construction Engineering
Ethiopia, Addis Ababa
March 30, 2025
Permanent Full Time
Urgent
Application ends: April 10, 2025
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Job Description

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer: https://bit.ly/3fpqivR

Duty station: Addis Ababa, Ethiopia.

Functional Responsibilities

The Program Management – Senior Assistant will report to the Senior Project Manager and will be responsible for the following duties:

  • To assist in timely delivery of the work packages
  • To assist in conducting site assessments at the project locations, whenever needed
  • To assist in carrying out quality control checks for the projects under implementation
  • To support the PMs during the project implementation, if needed
  • To assist in ensuring the project documents are prepared to meet the quality standard requirements
  • To assist in following up on project progress versus planned schedule and raise any deviation with PMs and site supervisors
  • To prepare project related documentations such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, in addition to the client hand-over documents and contracts close-out reports, whenever required
  • To prepare, review and compile the tender documents related to the infrastructure projects and to support the Procurement Unit with floating the prepared tenders
  • To review contractor’s Interim and final payments certificates and to follow up on the payments processing with other Business Units
  • To prepare and provide regular updates on the work progress to the Head of Infra and to the HAMCO Director
  • To Support the Infra Team during the implementation of Quantity Assurance/Quality Control standards for the related Infra projects
  • To contribute to the dissemination/sharing of best practices and lessons learned for knowledge development and capacity building
  • To contribute with compiling tables, data and relevant documents to be submitted to the PM for project’s risk assessment in order to put in place the respective mitigation measures.
  • To support the Project teams during the Defects Notification Period and to support with the preparation of the final completion certificates
  • To carry out any other duty deemed necessary by the supervisor

 

Impacts of results

  • Improved efficiency in supporting the Infra Team and in the delivery of the projects’ work packages
  • High quality delivery of project documents and reporting
  • Improved staff capacity

Education/Experience/Language requirements

Education

  • A minimum of secondary school completion is required.
  • A First University Degree, preferably in Engineering, Architecture, Project Management, or a related field, is desirable. This degree may substitute for some of the required experience.

Experience

  • A High School Diploma combined with at least five (5) years of relevant experience, OR a Bachelor’s Degree with at least one (1) year of relevant experience in program management support or a related field, is required.
  • Experience in supporting complex infrastructure projects is a plus.
  • Strong computer skills, including advanced proficiency with Google Suite, are considered an asset.

Language

  • Fluency in both spoken and written English is required.
  • Knowledge of additional UN languages is a plus.

Contract type, level and duration

  • Contract type: Local Individual Contractual Agreement
  • Contract level: LICA-5 (ICS5)
  • Contract duration: Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Application period: 28-Mar-2025 to 10-Apr-2025.

 

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