Project Management Intern
Job Description
Job Highlight
This internship offers a unique opportunity to contribute to the operational success of a national hub for agricultural development, gaining hands-on experience in project support, administration, and facility management within a dynamic and impactful environment.
Job Specific Context
The Ministry of Agriculture Conference Centre is a modern, self-financing national hub designed to host high-level agricultural conferences, training programs, and multi-stakeholder events. To achieve financial sustainability and world-class service delivery, the Centre requires strong administrative systems, rigorous financial discipline, and impeccable standards of cleanliness and facility upkeep.
Role Purpose
The intern will report to the Project Assistant and will play a pivotal role in ensuring operational efficiency, cost control, and a pristine, welcoming environment always.
Duty Station(s)
Addis Ababa.
The intern will report to the Project Assistant and will play a pivotal role in ensuring operational efficiency, cost control, and a pristine, welcoming environment always.
- Project Support and Administration
- Assist in the preparation of project-related documents, including reports, presentations, and meeting minutes.
- Support the Project Assistant in tracking project progress, identifying potential issues, and proposing solutions.
- Maintain accurate and organized project files, both physical and electronic.
- Assist with logistical arrangements for project events, workshops, and training programs.
- Support the procurement process by assisting with the preparation of purchase requisitions and tracking orders.
- Financial Management and Cost Control
- Assist in monitoring project expenditures and ensuring compliance with budgetary guidelines.
- Support the preparation of financial reports and reconciliations.
- Assist in tracking and managing invoices and payments.
- Contribute to the development and implementation of cost-saving measures.
- Facility Management and Upkeep
- Assist in ensuring the cleanliness and orderliness of the Conference Centre facilities.
- Support the coordination of maintenance and repair activities.
- Assist in managing inventory of supplies and equipment.
- Support the implementation of safety and security protocols.
- Stakeholder Engagement and Communication
- Assist in communicating with internal and external stakeholders, including government officials, partners, and clients.
- Support the preparation of communication materials, such as newsletters and website content.
- Assist in organizing and facilitating meetings and events.
- Provide excellent customer service to Conference Centre users.
Skills
Administration, Communication, Organization Skills, Report Writing, Time Management.
Education Requirements
Required:
- The applicant should have completed a Minimum First level university degree (Bachelor’s or equivalent) or be enrolled in a postgraduate program or have graduated from such studies within three (3) years prior to the start date of the intern assignment.
Desired:
- Area of study should preferably be in would preferably be in Business Administration, Project Management, Hospitality Management, or a related field.
Experience Requirements
- No work experience is required.
Language Requirements
- English, Fluent
- Amharic, Fluent.
Offer
This internship offers a unique opportunity to contribute to the operational success of a national hub for agricultural development, gaining hands-on experience in project support, administration, and facility management within a dynamic and impactful environment.
