Project Management Support Associate-UNOPS

Business Administration, Human Resource, Public administration
Ethiopia, Addis Ababa
January 9, 2025
Permanent Full Time
Urgent
Application deadline closed.

Job Description

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer.

Duty station: Addis Ababa, Ethiopia.

Functional Responsibilities

Under the direct supervision of the Project Manager, the Project Management Support Associate will undertake the following activities/responsibilities:

  • Support the TAMU team, and the broader category 2 project portfolio, in the administration of all contracts (Technical Assistants, Procurement, Service Contracts etc) under the project
  • In consultation with the HR team in Addis, support efficient onboarding of personnel required for project implementation
  • In consultation with the HR team, inform  project personnel on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
  • Support in monitoring contract performance, deliverables and preparing contract change notices accordingly
  • Set up and maintain reference files/records for each technical assistant supporting the ministry under the auspice of TAMU
  • Track and follow up on the status of pending requests and approaching deadlines in relation to technical assistant contracts including in payment request verification and follow up of payment processing
  • Act as liaison between technical assistants and HR to ensure the smooth onboarding of incoming personnel  including those based in regional health bureaus.
  • Assist the TAMU team in the development of documents and guidelines related to technical assistant management, particularly in the areas of recruitment and management of contracts, benefits, and entitlements
  • Research precedents and present recommendations to the TAMU team on a range of technical assistant administration issues, taking into account institutionalized exceptions
  • Assist in maintaining systems for monitoring performance of technical assistants including the development of relevant KPIs to ensure real time performance tracking
  • Assist the project team in implementing capacity strengthening activities that are aimed at supporting the MOH apply the systems developed through the TAMU
  • Supporting partner in any ad hoc request for example Audit related to HR

Education/Experience/Language requirements

Education

  • Completion of Secondary education is required.
  • A first level University (Bachelor’s)  Degree in Human Resource Management, Business Administration, Public Administration, or equivalent disciplines is desirable.

Experience

  • Minimum of six (6) years of relevant experience in an international and/or national organization supporting projects related to HR/and Admin support/operations is required.
  • Experience in personnel  performance and contract management is an asset.
  • Knowledge of  UN policies, procedures and practices is highly desirable.
  • Some experience in UN system organizations is an asset.
  • Proficiency in computers and office software packages(Google suite) and experience in handling web-based management systems is an asset.
  • Experience in use Enterprise systems including OneUNOPS is desired.

Language

  • Fluency in oral, reading and written English is required
  • Knowledge of another official UN language is an asset.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA).
Contract level: LICA/ICS-6.
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period: 08-Jan-2025 to 14-Jan-2025.

For more details about the ICA contractual modality, please follow this link