Project Management Support Officer-UNOPS
Job Description
Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer: https://bit.ly/3fpqivR
Duty station: Addis Ababa, Ethiopia.
Functional Responsibilities
Under the direct supervision of the Project Management Support Specialist, the Project Management Support Officer will be responsible for the following summary of functions:
Summary of functions:
- Project Implementation
- Financial and procurement management
- Project Monitoring and Reporting
- Coordination and liaison
- Knowledge management and innovation
- Operational and logistical support
1. Project implementation
- Support the Project Management Support Specialist in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FR&R) are adhered to for efficient project implementation and progress;
- Monitor project financials and advise the Project Management Support Specialist accordingly;
- Track expenditure and take relevant action when required to revise budgets (realignment and amendment);
- Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to Activity needs;
- Managing information flows and overseeing change controls, risk registers and issue management; document and feedback lessons learned and best practices;
- Supporting the project planning process;
- Maintenance of all supporting project financial documents for audit and review processes;
- Management of work packages within the project as and when required;
- Assist the project management support specialist in monitoring of the project quality indicators and undertaking monthly assurance tasks on behalf of the project management support specialist.
- Supervise project assistant(s) within the team, to ensure work efficiency and quality at all times.
2. Financial and procurement management
- Maintain all supporting project financial documents for audit and review processes.
- Ensure accurate data entry into UNOPS ERP (Enterprise Resource Planning) system.
- Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
Education/Experience/Language requirements
Education
- A Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, Emergency Management, International Relations or other relevant fields is required.
- A Master’s Degree in Business Administration, Supply Chain Management, Logistics, Emergency Management, International Relations or other relevant fields will be an asset.
Certifications
- PRINCE2® Foundation/Practitioner is an asset
Work experience
- A minimum of two (2) years relevant experience, specifically in the field of Project Management or Operations Management, and/or in a combination of both with a focus on monitoring or reporting or development or coordination, or other relevant activities is required.
- Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms and/or donors and/or security and/or operations management is an asset.
- Experience and demonstrated knowledge of UN rules and procedures in procurement and/or finance and/or HR Management and/or administrative rules and regulations will be an advantage.
- Skills in budget preparation, financial reporting, coordination and report writing is an asset.
- Working experience in Ethiopia will be an added advantage.
Language
- Fluency in written, speaking and reading English is required.
- Knowledge of another UN official languages is an asset.
Contract, type, level and duration
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA 8 /ICS-8
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Application period: 07-Mar-2025 to 27-Mar-2025.
