Administrative Assistant – UNOPS
Job Description
The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for housing and human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is full time and is in the Egypt country programme, Cairo duty station. Under the guidance and direct supervision of administrative officer.
Duty station: Cairo, Egypt.
Responsibilities: Within delegated authority, the Administrative Assistant will be responsible for the following duties: (These duties are generic and may not be carried out by all Administrative Assistants.)
Human Resources Management
- Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
- Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
- Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through IMIS.
- Monitors staffing table and prepare relevant statistical data/charts.
Budget and Finance
- Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement.
- Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
- Assists managers in the elaboration of resource requirements for budget submissions.
- Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
- Prepares or customizes financial reports from IMIS system generated reports.
- Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
General Administration
- Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
Education:
- High school diploma or equivalent, Or bachelor’s degree in business administration, political science, economics or related fields.
Experience:
- 6 years of experience in administrative services, finance, accounting, audit, human resources or related areas or 2 years for first degree holders.
Language:
- Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage
Contract type: ICA
- Contract level: Local ICA Support, level 6
- Contract duration: 12 months (Renewable according to budget availability and performance satisfaction
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Application period: 29-Sep-2025 to 06-Oct-2025.
